canias4.0 ERP Module

Import Management

With caniasERP Import Management (IMP) module, operational and document-based tracking of all import transactions can be done. This module is especially important for the companies that carry out foreign trade transactions within their own.  With the Import Management module, which is integrated into all purchase and invoice verification processes on the system, companies can: manage import declarations, track Harmonized Code, calculate FOB according the way of delivery of imports, total overseas cost in customs procedures, customs tax, customs duty and VAT in advance. The foreign exchange closing of the import documents can also be done with this module. In addition, companies can easily manage import payment transactions and easily transfer these payments to the Financial Accounting module for accounting transactions through this module.

Additional cost calculations

With the Import Management module, users can define the shipping, insurance, customs, packaging and extra cost information and add these costs to the declaration amount. Users can also view other planned costs in the purchase documents through successful integration of the module with the Purchase Management module.

Invoice tracking

With this module, users can view the actual goods invoices and cost invoices associated with the relevant document within the import document. In addition, the module can optionally display the invoice in detail based on the item or based on invoice. If the invoice matches an import document in the Invoice Verification module, it is displayed as Related Invoice Item. If the invoice does not match an import document in the Invoice Verification module, it will be displayed as Invoice Item.

Stage tracking feature

With the stage tracking feature in the module, users can monitor the stage of the products in the import process. (e.g. in transit, customs, warehouse, etc.) In addition, information on the loading station, the estimated time of arrival from the counter customs, the estimated time of arrival to the customs and the delivery date to the carrier can also be viewed via the feature. Meanwhile, records such as Material Stage Statistics and Order Item Statistics can be kept as well. With the loading types check table, a separate formula can be defined for each loading type in the system. Thus, the total amount of the documents can be calculated according to the formula given for the selected loading type.

Estimated customs tax

The Import Management module allows import items to be grouped based on the Harmonized Codes. In this way, the predicted total can be calculated by multiplying the estimated weights of the grouped items and the surveillance taxes. These values, which are compared with the total of the items, are associated with extra domestic and foreign expenses and the amount of customs duty to be paid is calculated and presented to the user.

Import payments

Import payment transactions are carried out on based on declarations in the module. Payment transactions can be made according to different exchange rates. Bank and bank cost information, commission, cost and discount information, if any, can be entered during payment. It is also possible to perform accounting for payments through the module.

Integration

The Import Management module works integrated with the Purchasing Management module. The import document is created by copying the purchase items. During this copying process, the consistency of the data in the import certificate and purchase certificate can be checked with the support document types of import documents.

Import Management is also integrated with the Invoice Control module. When calculating the import declaration amount, invoices for orders associated with the declaration are taken into account in the Invoice Verification module. The payment transactions of the declarations created in the Import Management module are transferred to the Financial Accounting module and their accuracy is confirmed there. Thanks to the integration of the module with the Document Management module, users can add the necessary files for import documents, view, modify or download them later. This module is also integrated with the Export Management module. Export returns are processed in the Import Management module and import returns are processed in the Export Management module.  

Features overview

  • Declaration management
  • Associate declarations with letters of credit
  • Company-specific calculation of declarations
  • Customs documents
  • Harmonized Code tracking
  • Stage tracking
  • Stage statistics
  • File cost analysis
  • Additional cost calculations
  • Invoice tracking
  • Import document flow report
  • External billing
  • Letter of credit management
  • Add-on management
  • Bank information
  • Foreign exchange
  • Estimated total customs duty calculation
  • Import expense report
  • Expenditure monitoring
  • Import incentive report

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